Compare Google Tasks vs Microsoft To Do
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Google Tasks
Microsoft To Do
Google TasksMicrosoft To Do| Google Tasks | Microsoft To Do | |
|---|---|---|
| Links | ||
| Website | Visit | Visit |
| App Store | Install | Install |
| Google Play | Install | Install |
| Main | ||
| Task management | + | + |
| Task lists | + | + |
| Quick add | + | + |
| Recurring tasks | + | + |
| Subtasks | ± | + |
| Due dates | + | + |
| Subtasks recurring | ± | + |
| Priorities | ± | + |
| Tags / labels | ± | ± |
| Projects / lists | + | + |
| Today view | + | + |
| Habit tracking | − | − |
| Goals progress tracking | − | ± |
| Notes templates | − | + |
| Calendar view | ± | − |
| Weekly view | ± | ± |
| Week at a glance | — | ± |
| Weekly templates | — | − |
| Daily planning | — | + |
| Monthly planning | — | ± |
| Time blocking | ± | − |
| Goal setting | — | ± |
| SMART goals | — | − |
| Long-term goals | — | − |
| Short-term goals | — | + |
| Milestones | — | ± |
| Action steps | — | + |
| Planner & calendar segregation | ± | ± |
| Offline mode | ± | + |
| Reminders | + | + |
| AI scheduling | − | − |
| Notes | − | + |
| Templates | − | − |
| Collaboration | — | ± |
| Custom sections | — | ± |
| Goal review | — | ± |
| Categories / areas | — | ± |
| Platforms | ||
| Windows | + | + |
| Android | + | + |
| Web | + | + |
| MacOS | + | + |
| iOS | + | + |
| Desktop | − | + |
| Free version | + | + |
| Sync across devices | + | + |
| Calendar sync | ||
| Calendar sync | + | ± |
| Integrated calendar | ± | ± |
| Synchronize with Apple Calendar | ± | ± |
| Synchronize with Google Calendar | + | ± |
| Synchronize with Microsoft Calendar | − | + |
| Outlook sync | − | + |
| Interface | ||
| Themes / appearance presets | ± | + |
| Notification support | + | — |
| On-screen reminders | + | — |
| Repeated reminders | ± | — |
| Drag & drop | + | — |
| Visual planning | — | ± |
| Special features | ||
| AI assistance / AI features | − | − |
| Attachments & embedded media | − | ± |
| Stickers | − | − |
| Handwriting & stylus | ||
| Apple Pencil support | − | − |
| Handwriting / stylus support | − | − |
| Palm rejection | − | − |
| PDF annotation / markup | − | − |
| Handwriting to text conversion | − | − |
| Search in handwriting | − | − |
| Synchronize & backup | ||
| Cloud sync | + | + |
| Auto backup | + | + |
| Notes / tasks sharing | ± | + |
| Collaboration / sharing (incl. team) | − | ± |
| Shared lists | ± | + |
| Profile | ||
| Calendars | ± | + |
Google Tasks
Pros
- Tasks created from Gmail threads and Calendar entries land in one familiar list model
- Drag-and-drop ordering and subtasks cover most everyday errands and work queues
- Sync stays tight across phone, tablet, and the embedded web surfaces inside Google apps
- Notifications and due dates behave predictably for light scheduling without Gantt charts
- Workspace admins can roll it out alongside existing Google identity and security controls
Cons
- Power features like saved filters, tags, and habit analytics trail dedicated task managers
- Search and offline behavior have been recurring pain points in public store reviews
- Formatting and attachments are intentionally bare compared with Keep or Docs
- Teams that outgrow simple lists still migrate to Asana, Jira, or ClickUp-class tools
Microsoft To Do
Pros
- Hooks straight into Outlook mail, calendars, and flagged mail
- Interface stays sparse: list, due date, attachments
- Free inside a Microsoft account with no upsell wall
- Smart lists surface Today and flagged email without setup
- My Day keeps desktop workers from drowning in backlogs
Cons
- No built-in Pomodoro, habits, or calendar-heavy dashboards
- Value thins out fast outside Microsoft 365
- Power filters and natural language still trail TickTick
- Boards never grew into a full project OS