Compare Todoist vs OmniFocus
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Todoist
OmniFocus
TodoistOmniFocus| Todoist | OmniFocus | |
|---|---|---|
| Links | ||
| Website | Visit | Visit |
| App Store | Install | Install |
| Google Play | Install | — |
| Main | ||
| Task management | + | + |
| Task lists | + | + |
| Quick add | + | + |
| Recurring tasks | + | + |
| Subtasks | + | + |
| Due dates | + | + |
| Subtasks recurring | + | + |
| Priorities | + | + |
| Tags / labels | + | + |
| Projects / lists | + | + |
| Today view | + | + |
| Habit tracking | − | − |
| Goals progress tracking | ± | ± |
| Analytics / reporting | — | ± |
| Notes templates | + | ± |
| Integrated templates | — | ± |
| Calendar view | ± | ± |
| Daily agenda view | + | — |
| Weekly view | ± | + |
| Week at a glance | ± | — |
| Weekly templates | ± | — |
| Daily planning | + | — |
| Monthly planning | ± | — |
| Time blocking | ± | ± |
| Goal setting | ± | — |
| SMART goals | − | — |
| Long-term goals | ± | — |
| Short-term goals | + | — |
| Milestones | ± | — |
| Action steps | + | — |
| Planner & calendar segregation | ± | + |
| Offline mode | + | + |
| Reminders | ± | + |
| AI scheduling | − | − |
| Smart rescheduling | − | — |
| Notes | ± | + |
| Templates | ± | ± |
| Collaboration | ± | — |
| Custom sections | ± | — |
| Goal review | ± | — |
| Categories / areas | + | — |
| Better for personal use | — | + |
| Better for team use | — | − |
| Platforms | ||
| Windows | + | − |
| Android | + | − |
| Web | + | − |
| MacOS | + | + |
| iOS | + | + |
| Desktop | + | + |
| Free version | + | ± |
| Sync across devices | + | + |
| Calendar sync | ||
| Calendar sync | ± | ± |
| Integrated calendar | ± | + |
| Synchronize with Apple Calendar | ± | + |
| Synchronize with Google Calendar | ± | ± |
| Synchronize with Microsoft Calendar | ± | ± |
| Outlook sync | ± | ± |
| Interface | ||
| Themes / appearance presets | + | ± |
| Dark mode | — | + |
| Notification support | — | + |
| On-screen reminders | — | + |
| Repeated reminders | — | + |
| System / OS integration | — | + |
| Board tasks format | — | ± |
| Drag & drop | — | + |
| Customizable toolbar | — | ± |
| Visual planning | ± | — |
| Special features | ||
| AI assistance / AI features | − | − |
| Attachments & embedded media | ± | ± |
| Stickers | − | — |
| Interactive checklists / checklist support | — | + |
| Handwriting & stylus | ||
| Apple Pencil support | − | − |
| Handwriting / stylus support | − | − |
| Palm rejection | − | − |
| PDF annotation / markup | — | − |
| Handwriting to text conversion | − | − |
| Search in handwriting | − | − |
| Special features | ||
| Meeting notes workflow | ± | ± |
| Time tracking | — | ± |
| Pomodoro / focus | — | ± |
| Binding task to geo | — | ± |
| Projects / folders | — | + |
| Nested folders / depth | — | + |
| Tags & filters | — | + |
| Search | — | + |
| Synchronize & backup | ||
| Cloud sync | + | + |
| iCloud / Google Drive sync | — | ± |
| Auto backup | + | + |
| Notes / tasks sharing | + | ± |
| Task sharing, delegation | — | ± |
| Collaboration / sharing (incl. team) | ± | ± |
| Shared lists | + | ± |
| Sharing events | — | − |
| Export to PDF / other | — | ± |
| Slack / Zapier integrations | — | ± |
| Profile | ||
| Calendars | + | + |
Todoist
Pros
- Quick-add bar and natural language stay the benchmark
- Filters, labels, and saved searches survive years of scale
- Karma points give light feedback without cartoon overload
- Cross-platform clients match between Android and iOS
- Balance stays powerful yet plain for consulting stacks
Cons
- TickTick ships more heatmaps, Pomodoro, and habits out of the box
- Calendar-first planning still pushes people toward dedicated apps
- Ultra-short lists feel heavy inside this much structure
- Discount hunters wait for yearly promos before upgrading
OmniFocus
Pros
- Defer, due, and repeat rules map cleanly onto serious GTD habits
- Review workflows and custom perspectives keep large systems auditable
- Forecast ties tasks into the calendar surface without diluting project rigor
- Universal purchase bundles Mac, iPhone, iPad, Watch, and Vision in one license
- Long Omni support reputation matters when your whole job runs in the outline
Cons
- Apple-platform scope leaves Windows and Android teammates on other tools
- Learning curve and option depth intimidate casual list shoppers
- Pro-only features and subscription math require spreadsheet-level comparison
- Real-time collaborative task boards are not the headline strength
- Store ratings look modest next to mass-market free apps with millions of installs