Compare OneNote vs Notion
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OneNote
Notion
OneNoteNotion| OneNote | Notion | |
|---|---|---|
| Links | ||
| Website | Visit | Visit |
| App Store | Install | Install |
| Google Play | Install | Install |
| Main | ||
| Task management | ± | + |
| Task lists | — | + |
| Quick add | — | ± |
| Recurring tasks | — | ± |
| Subtasks | — | + |
| Due dates | — | + |
| Subtasks recurring | ± | + |
| Priorities | — | ± |
| Tags / labels | + | + |
| Projects / lists | — | + |
| Today view | — | ± |
| Habit tracking | − | ± |
| Goals progress tracking | — | + |
| Notes templates | + | + |
| Calendar view | ± | + |
| Weekly view | — | + |
| Week at a glance | — | + |
| Weekly templates | — | + |
| Daily planning | — | ± |
| Monthly planning | — | + |
| Time blocking | − | ± |
| Goal setting | — | + |
| SMART goals | — | + |
| Long-term goals | — | + |
| Short-term goals | — | + |
| Milestones | — | + |
| Action steps | — | + |
| Planner & calendar segregation | + | ± |
| Offline mode | + | ± |
| Reminders | — | ± |
| AI scheduling | — | ± |
| Notes | + | + |
| Templates | + | + |
| Collaboration | — | ± |
| Custom sections | — | + |
| Goal review | — | + |
| Categories / areas | — | + |
| Platforms | ||
| Windows | + | + |
| Android | + | + |
| Web | + | + |
| Linux | − | − |
| MacOS | + | + |
| iOS | + | + |
| Desktop | — | + |
| Free version | + | + |
| Sync across devices | + | + |
| Calendar sync | ||
| Calendar sync | ± | ± |
| Integrated calendar | ± | ± |
| Synchronize with Apple Calendar | − | ± |
| Synchronize with Google Calendar | − | ± |
| Synchronize with Microsoft Calendar | ± | ± |
| Outlook sync | + | ± |
| Interface | ||
| Themes / appearance presets | ± | + |
| Visual planning | — | + |
| Special features | ||
| AI assistance / AI features | ± | ± |
| Attachments & embedded media | + | + |
| Stickers | − | − |
| Interactive checklists / checklist support | + | + |
| Handwriting & stylus | ||
| Apple Pencil support | + | − |
| Handwriting / stylus support | + | − |
| Palm rejection | + | − |
| PDF annotation / markup | ± | ± |
| Handwriting to text conversion | ± | − |
| Math conversion | ± | — |
| Search in handwriting | + | − |
| Special features | ||
| Audio recording | + | − |
| Meeting notes workflow | + | — |
| Privacy / encryption | ± | − |
| Projects / folders | + | + |
| Nested folders / depth | + | — |
| Tags & filters | ± | — |
| Search | + | + |
| Import documents & media | + | — |
| Synchronize & backup | ||
| Cloud sync | + | + |
| Password-protected notes | ± | — |
| iCloud / Google Drive sync | − | — |
| Auto backup | + | + |
| Notes / tasks sharing | + | + |
| Collaboration / sharing (incl. team) | + | + |
| Shared lists | — | + |
| Export to PDF / other | + | ± |
| Profile | ||
| Calendars | ± | ± |
OneNote
Pros
- No separate notebook subscription for core capture on every major platform
- Notebook, section, and page hierarchy scales from lecture stacks to runbooks
- Shared notebooks and co-authoring fit teams already on Microsoft 365
- Ink, highlights, and clips behave consistently where the platform supports pen input
- Deep ties to Outlook, Teams, and OneDrive reduce context switching for Office-first orgs
Cons
- Free storage ceilings push media-heavy users toward paid Microsoft 365 plans
- Feature parity still varies between Windows, Mac, web, and mobile builds
- PDF-first digital planners in GoodNotes-class apps feel more purpose-built than printouts here
- Navigation and sync complexity generate more support threads than minimalist note apps
- The richest AI and desktop experiences assume an active Microsoft 365 subscription
Notion
Pros
- One canvas spans notes, databases, docs, and wikis
- Properties and rollups flex for CRMs, OKRs, and inventories
- Sharing plus comments covers async teamwork without another tool
- AI blocks speed up first drafts and meeting cleanup
- Template marketplace speeds up starter workspaces
Cons
- Blank-page syndrome hits long dashboard build sessions
- Heavy pages with embeds slow scroll on older laptops
- Specialist tools still win niche shootouts
- Offline-first purists still export to markdown stacks