Compare Xodo vs OneNote
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Xodo
OneNote
XodoOneNote| Xodo | OneNote | |
|---|---|---|
| Links | ||
| Website | Visit | Visit |
| App Store | Install | Install |
| Google Play | Install | Install |
| Web app | Use | — |
| Main | ||
| Task management | − | ± |
| Subtasks recurring | − | ± |
| Tags / labels | − | + |
| Habit tracking | − | − |
| Notes templates | − | + |
| Calendar view | − | ± |
| Time blocking | − | − |
| Planner & calendar segregation | − | + |
| Offline mode | + | + |
| Notes | ± | + |
| Templates | − | + |
| Platforms | ||
| Windows | + | + |
| Android | + | + |
| Web | + | + |
| Linux | ± | − |
| MacOS | ± | + |
| iOS | + | + |
| Free version | + | + |
| Sync across devices | ± | + |
| Calendar sync | ||
| Calendar sync | − | ± |
| Integrated calendar | − | ± |
| Synchronize with Apple Calendar | − | − |
| Synchronize with Google Calendar | − | − |
| Synchronize with Microsoft Calendar | − | ± |
| Outlook sync | − | + |
| Interface | ||
| Themes / appearance presets | − | ± |
| Notification support | − | — |
| On-screen reminders | − | — |
| Repeated reminders | − | — |
| Drag & drop | ± | — |
| Special features | ||
| AI assistance / AI features | ± | ± |
| Attachments & embedded media | ± | + |
| Stickers | − | − |
| Interactive checklists / checklist support | − | + |
| Handwriting & stylus | ||
| Apple Pencil support | + | + |
| Handwriting / stylus support | + | + |
| Palm rejection | + | + |
| PDF annotation / markup | + | ± |
| Handwriting to text conversion | − | ± |
| Math conversion | — | ± |
| Search in handwriting | − | + |
| Special features | ||
| Audio recording | − | + |
| Meeting notes workflow | — | + |
| Privacy / encryption | ± | ± |
| Projects / folders | ± | + |
| Nested folders / depth | — | + |
| Tags & filters | — | ± |
| Search | + | + |
| Import documents & media | — | + |
| Synchronize & backup | ||
| Cloud sync | + | + |
| Password-protected notes | — | ± |
| iCloud / Google Drive sync | — | − |
| Auto backup | ± | + |
| Notes / tasks sharing | ± | + |
| Collaboration / sharing (incl. team) | ± | + |
| Export to PDF / other | + | + |
| Profile | ||
| Calendars | − | ± |
Xodo
Pros
- Solid free tier for PDF viewing and ink annotation
- Works on iOS, Android, Windows and in the browser
- Handles PDF hyperlinks, so linked planner PDFs navigate correctly
- Cloud storage connections (Google Drive, Dropbox, OneDrive)
- Strong document tools: merge, convert, OCR with Pro
Cons
- Document editor first: no notebooks, templates or planner features
- No handwriting-to-text or handwriting search
- No calendar layer, reminders or task features
- Advanced tools sit behind a subscription
Popular comparisons
OneNote
Pros
- No separate notebook subscription for core capture on every major platform
- Notebook, section, and page hierarchy scales from lecture stacks to runbooks
- Shared notebooks and co-authoring fit teams already on Microsoft 365
- Ink, highlights, and clips behave consistently where the platform supports pen input
- Deep ties to Outlook, Teams, and OneDrive reduce context switching for Office-first orgs
Cons
- Free storage ceilings push media-heavy users toward paid Microsoft 365 plans
- Feature parity still varies between Windows, Mac, web, and mobile builds
- PDF-first digital planners in GoodNotes-class apps feel more purpose-built than printouts here
- Navigation and sync complexity generate more support threads than minimalist note apps
- The richest AI and desktop experiences assume an active Microsoft 365 subscription